Maidenhead

Photo by Gaelle Marcel on Unsplash

Check out this section of our webpage for details of our coming special events.

Join us on Sunday 21 June 2026 at 10:30am as we celebrate fathers and the significant men in our lives and our 140th Young People's Anniversary. Our meeting will be led by our own young people, and bacon rolls will be served from 9:30am before the meeting.

Join us at 10:30am on Sunday 28 June for the final Sunday Celebration led by Captain Rob Westwood-Payne before he farewells to his new appointment. All welcome!

Join us at 10:30am on Sunday 26 July as we welcome our new corps officers, Captains Vicky and Martin Crawford, and their children, Amber, Toby, and Noah. All welcome!

***SAVE THE DATE - SATURDAY 19 & SUNDAY 20 SEPTEMBER 2026***

Maidenhead Salvation Army hosts The International Staff Songsters of The Salvation Army as part of its 140th Anniversary Celebrations.

Saturday @ 16:00 - Choral Workshop

Saturday @ 19:00 - Musical Concert

Sunday @ 10:30 - Sunday Celebration

Sunday @ 14:30 - Musical Festival

All events are free admission, except for the Saturday evening Musical Concert, and take place at The Salvation Army, East Road, Maidenhead, SL6 1PJ

Tickets for the Saturday evening Musical Concert go on sale online and from the Hall on Monday 8 June 2026 at 9:00am.

The International Staff Songsters (ISS) has a special role at the forefront of Salvation Army vocal music making in the UK and around the world. They believe passionately in the power of music and singing to share God’s love and to bring people and communities together. 

They were founded in 1980 to sing ‘heart songs’. Today, they carry on this founding legacy and sing a wide range of praise hymns, classical songs and contemporary choral music.

Wherever they go, they strive to introduce people to Jesus and his power to change lives. They are blessed to sing in many different places - in cathedrals, churches, concert venues, and Salvation Army centres - and every Christmas at London’s Royal Albert Hall.

Since their founding they have regularly toured other countries, including Argentina, Uruguay, Norway, Denmark, Estonia, Finland, Australia, New Zealand, South Africa, Kenya and several visits to the US and Canada. 

As well as their ministry as part of the ISS, members are active members of their local Salvation Army corps (church) in different parts of England and Wales. We have a range of backgrounds and occupations and come together once a week to rehearse in central London (currently Regent Hall Salvation Army). 

They are conducted by Dorothy Nancekievill who is a Honorary Associate of the Royal Academy of Music. Dorothy was formerly Head of Farringtons School in Kent and previously Director of Music at Wells Cathedral School.

Our usual opening hours are:

Monday

CLOSED

Tuesday

09:30-12:30

Wednesday

CLOSED

Thursday

09:30-12:30

19:00-21:45

Friday

09:30-10:00

(Last Friday of the month only - except August & December) 09:00-12:30

Saturday

CLOSED except for special events

Sunday

10:00-13:00

Photo by James Lee on Unsplash

Click in the top right hand corner of the screen to reveal more worship meetings from the series.

10:30-11:45     SUNDAY CELEBRATION MEETING (except 2nd Sunday in month - see below)

Featuring songs, music, prayer, something for the children and positive, practical, encouraging teaching from the Bible

10:30-11:30     2ND SUNDAY CELEBRATION (2nd Sunday in month)

Worship in a more relaxed, lighter style, featuring songs, prayer, activities and a short, positive, practical, encouraging thought from the Bible

You can join our Worship every Sunday LIVE on our Facebook Page - www.facebook.com/maidenheadcitadelsalvationarmy/live

Or you can catch up later on our YouTube Channel - www.youtube.com/channel/UCHyDHiaWEg-ww8RbWGTgjkQ

11:00-12:00     SUNDAY'S KOOL (school term time, except 2nd Sunday in month)

Fun, Bible-based activities for tots to 11’s

11:45-12:30 APPROX. COFFEE & CHAT (except 2nd Sunday in month)

Join with us after worship and catch up with friends

12:00-13:30 APPROX.     CHURCH LUNCH (2nd Sunday in month)

Join us for food and friendship following our 2nd Sunday Celebration

12:15-12:45     YOUNG PEOPLE'S SINGING COMPANY REHEARSAL (school term time, except 2nd Sunday in month)

You can also catch up with Captain Rob's Bible Messages via podcast. Head to battlereadysermons.podbean.com for more details and to subscribe to the podcast wherever you get your podcasts or via the Battlefield Resources Facebook page - www.facebook.com/battlefieldresources. Like the page and get a notification when a new sermon drops or sign up to be sent an email - eepurl.com/h2FPND. You can even listen below:

Battle Drill Daily Devotional is your source for quick, powerful daily inspiration rooted in God’s Word. Hosted by Salvation Army officer Rob Westwood-Payne, each episode delivers a 5-minute Christian devotional designed to help you stay spiritually strong and prepared for life’s challenges.

Whether you’re searching for a Salvation Army daily devotional, a Christian daily podcast to start your morning, or short devotionals to keep your faith battle-ready, this podcast offers practical biblical insights and encouragement for believers of all backgrounds.

Listen daily for uplifting reflections, practical applications, and fresh perspectives drawn from Scripture. Stay connected, deepen your faith, and discover how to live each day with purpose and hope. Find every episode and more resources at battledrilldevotional.com. Prefer watching? Find video episodes at video.battledrilldevotional.com. Sign up via email at devotional.battledrilldevotional.com. 

See our Sermons at battlereadysermons.com and sign up to them via email at sermons.battlereadysermons.com.

09:30-12:30     TUESDAYS & THURSDAYS

Hub Community Café @ Maidenhead Salvation Army

Pop in for a coffee, cake and a chat. Open to all, you would be assured of a warm welcome!

TUESDAYS

09:30-12:30     COMMUNITY KITCHEN

Free hot drinks and snacks, and a takeaway hot meal for families and individuals in need

WEDNESDAYS

19:30-21:00     GROWTH GROUP ONLINE

Join us as we study and discuss God's Word together in a relaxed atmosphere, via Zoom

Join our Zoom Meeting at https://us06web.zoom.us/j/93963988634?pwd=L2JsNzRtc21ORndNL2RFRyt6RDAxZz09

Meeting ID: 939 6398 8634
Passcode: 064413

THURSDAYS

09:30-12:30     COMMUNITY KITCHEN

Free hot drinks and snacks, and a takeaway hot meal for families and individuals in need

10:30-12:00     STREET HOMELESS DROP-IN CENTRE

A warm and welcoming space for street homeless people to enjoy hot food and drink, a shower, and other facilities (in partnership with The Brett Foundation)

19:00-20:15 SONGSTERS REHEARSAL

20:30-21:45 BAND REHEARSAL

FRIDAYS

09:30-10:00 PRAYER TIME

Join us as we pray for each other, our community and the world

SATURDAYS

10:00-17:00     CRAFT DAY (1st Saturday in month)

Join us as we enjoy several crafts. Bring your own packed lunch

Other events as advertised

(Photo by Markus Winkler on Unsplash)

Sundays

You can join us live for Sunday Worship on YouTube each week. Head over to our channel - www.youtube.com/@maidenheadsalvationarmy and Subscribe and you will be notified when we go Live on Sunday morning, shortly before 10:30am. Or head on over to the Channel on Sunday morning and the Live video should appear at the top of the Page.

If you're unable to join us in-person on Sunday morning, then we look forward to you joining us this way instead.

Worship Today – 24 May 2026

Pentecost Sunday Celebration @ 10:30am

Led by Lt. Col. Marion Drew

Followed by refreshments in the Hub

Next Sunday – 31 May 2026

Sunday Celebration @ 10:30am

Led by Captain Rob Westwood-Payne

Followed by refreshments in the Hub

Weekly Activities

Sunday

12 noon-12:30pm. Singing Company Practice

12:30-1:00pm. Community Kitchen

Monday

Tuesday

9:30am-12:30pm. Hub Community Café & Community Kitchen

Wednesday

7:30-8:30pm. Growth Group online

Thursday

9:30am-12:30pm. Hub Community Café & Community Kitchen

10:00-11:30am. Homeless Drop In in partnership with The Brett Foundation

7:00-8:00pm. Songster Practice

8:45-9:45pm. Band Practice

Friday

9:00am-12 noon. Pop Up Charity Shop

9:30am-12:30pm. Coffee Morning

9:30-10:00am. Boiler Room Prayer Meeting

Saturday

Coming Events

Growth Group Online

Why not join us in the New Year? Growth Group online meets each week on Wednesday at 7:30pm via Zoom. Everyone is welcome. You don't have to have been to Growth Group online before, and you don't need to be a member of Maidenhead Salvation Army.

https://us06web.zoom.us/j/93963988634?pwd=L2JsNzRtc21ORndNL2RFRyt6RDAxZz09

Meeting ID: 939 6398 8634

Passcode: 064413

Boiler Room – Powerhouse

You are welcome to join us for our Boiler Room Prayer Meeting every Friday between 9:30am-10:00am in-person in the Prayer Room. Subjects will be provided each week for us to pray for, based on our mission and ministry and what is going on around us.

There is a Prayer Requests box on Reception (along with Prayer Request notepads) for use by corps members and hopefully, others who come into the Hall. We will pray those requests on a Friday morning too (unless they are marked Confidential for the CO only). Please do take advantage of this when it becomes available. We need to pray for each other! (as I know many of us do).

Pause and pray at 9.38am for future leaders

Every day at 9.38, you're invited to pause and pray for future leaders of The Salvation Army – inspired by Jesus' words in Matthew 9:38: ‘Ask the Lord of the harvest… to send out workers into his harvest field’ (New International Version). Wherever you are, simply set a daily reminder and take a moment to pray that God will send out people into his mission field. Watch a video from the Candidates Unit on www.salvationist.org.uk to find out more.

Who are we praying for?

• For those called to be spiritual leaders
• For those nearing or in retirement as they discern where they are called to serve
• For those living out Jesus in their workplaces
• For families called to be like Jesus in school, college and their communities.

If a calling to spiritual leadership is on your heart, talk to your corps leader or email vocation@salvationarmy.org.uk.

News & Information

Generous Discipleship

Thank you so much to those who made pledges during our Generous Discipleship renewal altar service last Sunday. There are still some envelopes to be collected from the bookcase in the Main Hall. If you did not participate on Sunday, and still wish to make a pledge, please complete it and hand it in to CS Linda Bain or CT John Renouf on or before Sunday 7 June before the information is collated by our adviser, Denise Wilkinson.

Gift Aid Update

We have now received details of our Gift Aid claim relating to members’ donations for the financial year 2025–2026. The Corps Treasurer will be contacting members individually in the near future to confirm the amounts to be claimed.

Candidates Sunday - 7 June 2026

We will mark Candidates Sunday on 7 June 2026 as we complete our sermon series, Called to Be. There will be a retiring collection for the Candidates and Cadets Training Fund that day. The Fund offers financial assistance for cadets during their training at William Booth College by helping to offset the costs of residential training, screening, and leadership development.

Mission Diary Attendance Figures

A big thank you to everyone who helped by counting and recording attendance figures for our 2026 Mission Diary over the past few weeks. Friday 22nd May was the final day for submitting the figures, and we are very grateful for all your time and support. Your help is greatly appreciated.

Annual Festival Naphill Village. 

Saturday, June 13 from 1100-1600. 

Our band has been invited to play at the Naphill Village Festival! We’ll be performing two 30-minute sets, with one of those sets accompanied by a flypast from RAF aircraft.

This is a well-established local event, organised by volunteers and the Village Fete Committee, with the aim of bringing the community together and raising funds for Naphill Village Hall.

As part of the invitation, we’ve also been offered a free stall where we can place a donation box, hand out information, and chat with members of the local community about who we are and what we do.

It’s a wonderful opportunity for us, and we would very much welcome the chance to witness and engage with the community in this way.

If you are available and willing to help with this event, please speak to Coral or Mark, who can provide more information.

It sounds like it’s going to be a fantastic afternoon out!

Together 26: This is us - be part of our story

Together 26 at the ICC Birmingham (3-5 July) is an invitation for all of us to gather, celebrate and reflect on who God has called us to be - united in hope, faith and purpose. Taking the theme 'This Is Us', the weekend includes inspiring all-age worship, live music, spaces to reflect and connect; a Friday evening concert with the International Staff Band and International Staff Songsters; and Sunday's ordination and commissioning of the Keepers of the Covenant session of cadets. 

Tickets will be available from 10am on 20 April. Visit and bookmark salvationist.org.uk for FAQs and future updates, including details on ticket-free events and the fuller programme.

Calling all artists: Together 26 exhibition

We're inviting artwork themed 'This Is Us' from all UKI Salvation Army settings to be part of the Music and Creative Arts exhibition at Together 26. Artists can submit up to three pieces, including work for the Art in Recovery section hosted by Core Recovery. Please complete the submission form and include a photo of your artwork by 1 June. For more information, email music@salvationarmy.org.uk.

Dates for the Diary …

May 2026

24 May - 10:30-11:45am. Pentecost Sunday Celebration led by Lt. Col. Marion Drew

29 May - 9:00am-12 noon. Pop Up Charity Shop & Coffee Morning

June 2026

6 June - 10:00am-5:00pm. Craft Group

13 June - 11:00am-4:00pm. Band at Naphill Village Festival

14 June - 10:30am. 2nd Sunday Celebration followed by Corps Lunch

14 June - 2:30pm. Divisional Growing Leaders Graduation - Basingstoke Salvation Army

21 June - 10:30am. Fathers' Day & 140th Young People's Anniversary Sunday Celebration, preceded by bacon rolls

21 June - 2:30pm. Youth Fellowship @ The Quarters

26 June - 9:00am-12 noon. Pop Up Charity Shop & Coffee Morning

28 June - 10:30am. Farewell Sunday Celebration

Captain's Log

Called to Be Purposeful

Last week's sermon explored what it means to live with purpose - not just to be busy, but to know why you're here and to act on it. Drawing from Matthew 16, we discovered that when Peter got one thing spectacularly right, Jesus revealed Peter's purpose in return. The same exchange is available to us today.

First, knowing who Jesus is changes everything. Peter's declaration - "You are the Messiah, the Son of the living God" - wasn't just theology. It was a turning point. Who we say Jesus is shapes the whole direction of our lives.

Second, Jesus hands the keys to forgiven people, not perfect ones. Peter had failed badly. But Jesus still trusted him with the keys to the Kingdom. The same is true for us.

Third, purpose is found by following, not waiting. Peter didn't discover his calling sitting still. He found it when he stepped out, spoke up, and acted. So will we. I want to say thank you again to all those who have prayerfully engaged in our Generous Discipleship programme renewal, and have pledged their time, talents, and treasure to God and The Salvation Army.

This week, think about the doors around you. The colleague under pressure. The neighbour you've never quite had a real conversation with. The family member watching your life from a distance. You don't need a speech. A kind word, a timely question, or a simple invitation can open a door. Start with one.

The keys are already in your hand. The doors are waiting. Go and open them.

In Christ.

Rob

Battle Drill Daily Devotional Podcast for the next two weeks:

• Monday: You Don’t Have to Live Like That Anymore

• Tuesday: When You’ve Got No Words Left

• Wednesday: You Can’t Grow Half a Fruit

• Thursday: What Does a Church of 3,000 Strangers Have in Common?

• Friday: Your Gift Isn’t Yours to Keep

• Saturday: God Does His Best Work in the Graveyard

• Sunday: You Have a Guide Who Knows Exactly Where This Is Going

There's a new episode of Battle Drill Devotional every day. You can pick a copy of this week’s up from Reception. Click on the link - https://linktr.ee/battledrilldevotional - to listen, watch or subscribe to the podcast. You can even listen to it three times a day on Salvationist Radio!

Livestreaming - You can find, like and follow our new Facebook page. If you're unable to join us in-person on a Sunday morning or your family and friends want to catch up with us later in the day or week, then this is the way to go.

YOU CAN SIGN UP TO RECEIVE NEWS, UPDATES AND EVENTS FROM MAIDENHEAD SALVATION ARMY BY HEADING TO eepurl.com/h8bP3n

(Photo by Jack Sharp on Unsplash)

Territorial Prayer Network - Points for prayer from Prayer Matters

SUNDAY 24 May: SABBATH PRAYER

What is the Spirit saying to the Church?

On the day of Pentecost, the disciples were bewildered and afraid for all sorts of reasons, but they were bewildered and afraid together, and that allowed for an amazing moment of encounter with God’s Spirit (Acts 2:1-9).

As you join your church community for worship today, whether in person or online, notice what happens in your togetherness: what does being together open up? What is possible when you’re together that wouldn’t be possible if you weren’t? What does the Spirit want to say to you in your togetherness today? Lyndall Bywater (UKI Boiler Room Team)

MONDAY 25 May: SHARING THE GOOD NEWS

North East Division – Intentional mission

Pray that we will be an outward-looking people, sharing the gospel with clarity and hope. Pray that we will be intentional in moving beyond hospitality and service provision to having conversations about the transforming power of Christ. Join us in praying that, across the division, the Lord will add daily those who are being saved, as in Acts 2:47. 

Captain Naomi Clifton (Divisional Leader and Officer for Personnel)

TUESDAY 26 May: SERVING AND CARING

Dementia Café at Chesterton Salvation Army

We launched the dementia cafe at Chesterton on Friday 13 March this year; and though some people think of Friday 13th as an unlucky day, it certainly wasn’t for us. In fact, we had 21 people attend on that first day. Pray that the Café continues to fulfil a need in the community, and that those attending will feel that our hall is a safe and welcoming place to come to. Pray too that Jesus will be seen in everything we do.

Major Julian Rowley (Chesterton Corps and Community Centre)

WEDNESDAY 27 May: JUSTICE AND RECONCILIATION

Prayer in the Workplace

People can feel lost at work, sometimes because it’s a large organisation and they feel like a small cog in a big machine, and sometimes because it’s a small workplace where their colleagues know each others so well that they end up feeling left out. Think about your own workplace, or a workplace you’re familiar with: consider who might feel marginalised, unnoticed or ignored, and pray for them. Let’s pray too for all those who are looking for work, that God will give them strength for the search and help them to find work that works for them.

(Adapted from a ‘Prayer in the Workplace’ resource at www.thykingdomcome.global)

THURSDAY 28 May: INTERNATIONAL SALVATION ARMY

USA Southern Territory

The USA Southern Territory covers Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia, West Virginia and District of Columbia. We pray that God will open new doors of opportunity in these states, that seeds sown will bear fruit and that leaders will step up to serve in places where the Army has never worked before. We pray for courage and insight for the territorial leadership team: Commissioners Kelly and Donna Igleheart and Colonel Deborah Sedlar.

Lyndall Bywater (UKI Boiler Room Team)

FRIDAY 29 May: GROWING IN FAITH

West Midlands Division – Guidance and Growth

Pray that we will align with the Spirit in every expression of The Salvation Army in our division, and that people will be open and obedient to God’s call to leadership.

Major Clare Allman (Divisional Leader and Personnel Officer)

SATURDAY 30 May: CARING FOR CREATION

Praying with Nature – Rising

Many garden birds lay eggs in April, so May is when fledglings appear, scruffy, unsteady, and learning to feed and fly with persistent parental care. When you spot them, hold in mind the tenderness of beginnings. 

• Pray the simple prayer: ‘God, shelter what is young and fragile in me.’

Think of someone stepping into something new, and lift them to God’s care. Ask for courage to trust that stumbling is not failure but part of growing.

Major Gordon Cotterill (Secretary for Spiritual Life Development)

Our Christian faith encourages us to do what we can to support those in need in our community:

TUESDAY

09:30-12:30 Community Kitchen

Drop in for a free hot drink and snack and then takeaway a hot lunch, fresh fruit and drink. Available to the homeless and those in need. We are usually also able to provide a hot shower and assist with food parcels, some clothing and issue Foodshare Maidenhead vouchers.

THURSDAY

09:30-12:30 Community Kitchen

Drop in for a free hot drink and snack and then takeaway a hot lunch, fresh fruit and drink. Available to the homeless and those in need. We are usually also able to provide a hot shower and assist with food parcels, some clothing and issue Foodshare Maidenhead vouchers.

SUNDAY

12:30-13:00 Community Kitchen

Drop in for hot food, fresh fruit and drink. Available to the homeless and those in need.

(Photo by Aaron Doucett on Unsplash)

Most of the food we provide to people is donated by you, so your donation is vital to our work. You can donate dried and tinned goods such as cereal, soup, pasta, rice, tinned vegetables, tinned fruit, pasta sauces, tinned meat, tea, coffee, biscuits and UHT milk or non-food items such as toiletries and hygiene products at our Hall in East Road, SL6 1PJ, usually every Tuesday and Thursday between 9:30am-12:30pm. If you want to ensure we are open, please call 01628 625914.

 

Thank you for supporting us.

LAST FRIDAY IN THE MONTH (EXCEPT AUGUST & DECEMBER)

09:00-12:00     CHARITY POP-UP SHOP

Tons of NEW CLOTHES WITH TAGS, VINTAGE, Preloved, TOYS, Games, Bric-à-brac, Books, DVDs and MORE - You can buy teas, coffee and cake

FREE ENTRY & FREE PARKING

(Photo by Perry Merrity II on Unsplash)

For our monthly pop-up Charity Shop and community work, you can donate good quality clothes, shoes (paired) and accessories, sleeping bags, towels, homeware such as bric-a-brac and kitchen items, books, CDs, or toys at our Hall in East Road, SL6 1PJ, on Tuesdays and Thursdays between 9:30am-12:30pm. If these times are not convenient, please call 01628 625914 to make an appointment.

Please note that due to restricted storage space we no longer accept jigsaws, linens such as curtains and fabrics, DVDs, and rugs for resale or reuse.

In addition, we are unable to accept duvets, pillows, "rags", electrical items, and furniture for resale or reuse.

Leaving items outside our building when it is closed is considered fly-tipping and will be reported to the local authority. You may be prosecuted. Instead, please call in when the building is open, or if those times are not convenient call us on 01628 625914 to make an appointment. Please be considerate of our neighbourhood and community.

A collection service is available on request ONLY for those unable to travel to our building.

For recycling, we can also accept all clothing that's clean and wearable (including underwear), footwear (paired), bags, belts, hats, scarves, and gloves, towels, bed linen and blankets.

We are unable to recycle duvets, pillows, any stuffed items, curtains, rugs, toys, "rags", electrical items, and furniture.

Please place recycling in our recycling bank on our car park. This is available 24/7.

People who freely give of their time and talents to us make a huge contribution to the work we do.

In terms of community work, we have a Community Lunch that provides hot takeaway meals to the homeless and those in need that requires volunteers on Sundays (after our church worship meeting) from around 12 noon to 1:30pm.

We also run a Hub Community Cafe (open to the public) and Community Kitchen (providing hot takeaway meals to the homeless and those in need) on Tuesdays and Thursdays, with volunteers working from around 9:15am to 12:45pm.

If you are interested in either of these opportunities, then please email us at maidenhead@salvationarmy.org.uk, and if we have any current vacancies we'll arrange a time for you to come in and have a chat with me.

We value diversity and encourage volunteers of all ages and abilities from all sections of the community. However, we can only accept applications from prospective volunteers who live in the UK and Ireland and have the right to work and/or volunteer in the UK and Ireland.

Unfortunately we don’t offer sponsorship for voluntary roles.

Maidenhead Salvation Army offers a great location and comprehensive facilities at surprising rates. If you're looking for a conference venue, rehearsal rooms, a concert hall or meeting room, whether for a one-off event or for a regular activity, Maidenhead Salvation Army could be just what you need. Please email maidenhead@salvationarmy.org.uk for booking enquiries.

• Central Maidenhead location
• 150 Seated Auditorium
• 100 Seated Community Room
• Meeting Rooms
• Full In-House Audio-Visual facilities
• Grand Piano
• Excellent Acoustics
• Coffee Hub

Our current charges are:

• Main Hall (seats around 130 people with access to a stage/lectern, sound and multimedia equipment): £25.00 per hour.
• Community Hall (seats up to 60 people, tables available): £20.00 per hour.
• Prayer/Quiet Room (for one-on-one meetings): £15.00 per hour.
• Kitchen (counter top boiler, oven, microwave, crockery and cutlery available): £5.00 per hour (please bring own food and drink).
• Toilet facilities (included disabled toilet): Included.

As you may know, a Salvation Army Hall is primarily a church for the worship of God and as such, all activities conducted must be in accordance with Salvation Army principles and policies, in particular: no alcohol, smoking, gambling or similar activities. Please confirm your proposed hire of our premises does not include these activities.

If you would like to look round, then please let me know. I am almost always available on Tuesday and Thursday mornings between 9:30am-12:30pm but can also meet by appointment at other times.

If you wish to proceed, then the next step will be for me to draw up a Licence Agreement (a legally binding contract that protects the interests of both parties) in the name of an individual or company in respect of your group for signature prior to the event.